XCSkyRace Competition rules

CONDITIONS

By entering into XCSkyRace competition pilot accepts competitions rules stated here. All the pilots need to have minimum experience to participate in XC flights such as SIV course or similar and knowledge of air laws. Fly at their own discretion & accept without restriction that they make their own flying decisions & agree that they will hold the Organizers, Officials, Land-owners & the competitors blameless & waive all claims for compensation. The purpose of event is to provide a fair, competitive & safe competition in order to declare winners in each category & reinforce friendship & goodwill among pilots.

These rules must be read.

Interpretation

When necessary, interpretation of these rules will be made by the organizer. No interpretations however, can contradict these competition rules. Where there is conflict between the FAI sporting codes &/or the XCSkyRace rules & regulations & these rules, then these rules shall take precedence.

Exceptions

Exceptions to the rules are not permitted where the rules are definitive & feasible. Once competition flying on the first day has started, no rules or regulations may be changed.

General information

Competition starts first defined day. Mandatory Safety Briefing is done by Organization the day of the registration.

Registration

Registration is done/finished in the Head Quarters of the organization. Pilots should provide all the necessary information and documents to the organizer. Pilots licence, insurance, contact in case of emergency.

GLIDER NUMBERS

Glider numbers are OBLIGATORY. Due to big number of free flyers we need to have all the competitiors with glider number. 

Entry fee

The entry fees before 1.12.2017 is as follows:

  1. Competition fee with all transport included per pilot - 200 USD
  2. Team package (4 pilots), full transport included 700 USD
  3. Afternoon lectures 50 USD per pilot
    *after 1.12.2017 all the fees per pilot are incremented by 20%
Fees

Organizer provides:

  1. Live tracking optional / scoring software  
  2. Use of takeoff but with no preference
  3. Weather briefings
  4. Transport to the takeoff l
  5. Retrieval 
  6. Snack / Water package
  7. T-Shirt :-)
  8. Club Fee ONLY during the event (www.clubpenon.org)

Rescue team is not included if the competition will have less than 75 competitors. We will provide you contact numbers with the local rescue team adn we will orgniaze the rescue but on the expense of the pilot, not the organization.

 

Insurance

Medical insurance is necessary for all the competitors. In case pilot does not have his own medical insurance he will have chance to buy on spot.

It is recommended to have third party liability insurance.

Radios

We will be using 2m VHF radios and all the pilots are obliged to have 2m radio during the flight. Teams can use also their own frequency during the flight. If you will be using frequencie dusring the flight for the comunication with team pilots, please let us know which one you use and also make sure one of the tema keeps the emergency frequency on all the time.

Glider certification

The glider certification as published by www.dhv.de , www.para2000.org  or www.paratest.com  will be used for specifying the glider class for the scoring.

Validation

For the competition to be valid, a minimum of 1 valid task is required.

Organization

Organization is made of event organizer, meet director, safety director, rescue coordinator, live tracking coordinator: weather forecast, transport and retrieval, take-off marshal, public and press relations,

Terms used here:

  • Scoring formula – formula used for scoring the pilot
  • XC Globe – Online server for scoring
  • Live tracker – device used for safety and contact with the pilot.
  • XC rules – general XC rules from XC Globe
  • SFC ( Start Finish Cylinder ) – It is a defined cylinder around takeoff that pilot needs to leave to start the flight and preferably gets back into to get full points.
  • Handicap - it is a factor (multiplication number) to compensate difference between differences in categories.
  • Official landing - due to easines of retreival, communication and scoring we will be using some well known and safe landings for the pilots that does not want to land in SFC. Landing in these areas will not penalize pilots if they have touched SFC. Those landings will be: Las Penitas, Valle de Bravo, Casas Vijeas, Jovan. 

XCSKYRACE competition is scored in these categories:

  1. Team (Four pilots)
  2. Team (National)  5 teams minimum
  3. Individual (Overall)

We will be giving small prizes for:

  • Longest flight (km)
  • Most valuable flight (points)
  • Fastest overall average speed for each category

Scoring

Scoring is done by automated server XCGLOBE via IGC flight log UPLOAD. Each pilot is responsible for his flight upload to the seerver. Scoring calculation is done in the accordance of server capabilities.

Live tracking can be seen online.

Start and Finish of the Race

For the competition will be defined start/finish cylinder (SFC) of certain radius around the takeoff. The cylinder will be defined on the first Safety Competition Briefing. To start the flight you need to go out of the cylinder. You finish the flight when you land. Scoring will score your flight with total points in case of landing/passing into SFC. The scoring system is made to go in favor of pilot.

The SFC can be changed during the competition in case of safety issue like bad weather.

 

Scoring formula

Score  = [( dist. x F.F. ) Neg. ] x Han. + [( dist. x F.F. )] x Han. x (p.V.a./V.t.a.c.)2

DIST. (km) – flown kilometers

F.F. – flight multiplication factor (FAI x1.6, Out and return x1.2, 5 T.P. x1)

NEN. – Negative kilometers in case of landing out side of SFC

HAN. – Handicap multiplication factor (class factor defined below)

P.V.A. – Average speed of the pilot

V.T.A.C. – Averages speed of all pilots in the same class

Example - SIMULATOR - DOWNLOAD Excell simulation

 VIDEO

Scoring formula includes

  1. XC rules of scoring (type of flight)

    1. 5 turn points 1 km x1.0
      Distance over 5 turn points
    2. Out and return (flat triangle) 1km x 1.2
      Distance between start point and finish point must be less than 20% of the entire distance as given by the 3 turn points. The scoring distance will then be given by the turn point distance, minus the gap (finish to start) distance.
    3. FAI triangle 1km x 1.6
      The shortest leg of the triangle must be at least 28% of the total triangle.

2. NEG. - Negative points (kilometers)

  • In case of not returning to default SFC area pilot’s flight will be penalized with negative points.
  • Negative points are calculated as a distance between takeoff and the landing place outside of SFC.
  • In case the pilot lands in declared official landing after passing through SFC than no negative points are applied
  • In case the pilot lands in declared official goal but without passing through the SFC than negative points are applied. 

3. Han. - Handicap for gliders for different categories involves scoring points multiplied by class handicap factor as follows

  1. EN-A  1 point x 1.5
  2. EN-B  1 point x 1.3
  3. EN-C  1 point x 1.2
  4. EN-D  1 point x 1.1
  5. CCC   1 point x 1.0
  6. Open Class 1 point x 0.8

Example: 10km on EN-A glider is worth 15 points while on C glider is worth 12 points

  • The total distance flown in case of closed track (landed in SFC) will be the distance from the takeoff to the takeoff.
  • The total distance of a flight that did not finish in SFC will be XC calculated distance
  • Landing in SFC no matter where will close your track completely. Like this pilots have incentive to return to the cylinder and we have more interesting finish.

 

EXAMPLES:

 Not landing in SFC Landing in SFC with Out and Return flight Landing outside of SFC after O&R flight Bombing out on the way Bombing out on the way Closing 5 Turn Points fligh 008 

Daily score on Stopped DAY

In case of weather that can put pilots in the position to fly back into the bad weather or dangerous conditions, the organizer can declare either open distance day or stop the day during the flight via means of communication. In case the day was stopped the scoring formula will be without negative points with km made at the moment of flight stop.

Score  = [( dist. x F.F. )] x Han. + [( dist. x F.F. )] x Han. x (p.V.a./V.t.a.c.)2

Overall score

Competition is made to last 6 days and 1 worst flight out of 3 will have complete discard so you are scored 4 best days in total of 6 days for individual and for team. In the case of 6 flyable days, 2 days will be discarded. We will not use FTV.

Team scoring

Team is a group of four pilots maximum. The team can have less than 4 pilots.  Team daily scoring is done by summing points of 3 best pilots in the team. Fourth pilot is discarded.

Total team score is a sum of TEAM DAY TOTAL POINTS and not sum of best flights days.

Example:

Team

Day 1

Day 2

Day 3

Day 4

Total

Pilot 1

80

30*

120

60

260

Pilot 2

65

50

15*

48

163

Pilot 3

80

36*

95

32

211

Pilot 4

43*

90

85

30*

218

Total

225

176

300

140 *

Team 701

* Not counted

Draw

In case of a draw there will be comparison of 3 best days between the pilots and the one that has two better days, will be the winner. The comparison will be between the first best flight of both pilots, second best flight of both pilots and third best flight between both pilots.

Example*

Pilot 1

200 (130)

30

70

230 (150)

500

Pilot 2

150

130

100

120 (70)

500

Pilot 1 is the winner as he has won two out of three best flights.

 

Competition daily overview

Competition day

Competition day starts with transportation of pilots to the takeoff. Getting to the takeoff is responsibility of each pilot in case he missed organized transport.

Briefing

At the takeoff the weather briefing will be given with other useful information by weatherman and/or Meet Director. If the organizer sees that the weather is or can be dangerous he will cancel the day.

After the briefing pilots are free to take off whenever they want. No defined times will be given, no task will be given. It is up to pilots to make decisions for XC according to his skills, weather possibilities. Pilots will fly only by VFR VMC rules. Pilots have to respect local airspace.

Relounching is allowed but is not responsibility of the organizer to bring pilot to the takeoff.

Official landings

The organizer can define official landings that can be used as a landing point without getting negative points for landing outside of SFC after the SFC was reached.

For our competition these landings will be: SFC, Las Penitas, Jovan, Casas Viejas, Valle de Bravo

Not landing in official landing  Landing inside official landing

Stopped task

The day can be stopped due to change in weather conditions. In that case the adjusted formula will be applied. The day can be stopped only by Meet Director.

RETREIVAL

Due to type of XC competition organizer can't provide full coverage for al the pilots in remote areas. For that reason organizer will have area where the retreival will be provided. In case of landin outside of the area, the pilot should make retreival by himself. "You are a XC pilot, so you know how it works!". Valle de Bravo is an area that uses TAXIs for mas transportation so moving around is not a problem. Will be much faster than organized transport.

Landing deadline

On the Safety Briefing we will define landing deadline that must be obeyed. Flying after the landing deadline will score you zero for the day.

Report back

All the pilots will be able to use communication device for report back. We must know that you are safe. If you don’t report back, you will score zero for the day. On the Safety Briefing we will define REPORT BACK deadline that must be obeyed.

SCOREKEEPER and HQ

There will be a scorekeeper for the pilots that have problem of uploading their flights by themselves. The time for that will be announced on Safety Briefing.

SCORING DEADLINE

To have results ASAP we need all the pilots to upload their flights ASAP. The last upload time will be 9:30 PM. After that time the results will be published on the website. In case a pilot due to valid problems could not upload his flight, he can do it via This email address is being protected from spambots. You need JavaScript enabled to view it. . Late uploads for the rest will be ignored so they will be scored zero.

Live tracker not working correctly

In the case where the track was not recorded, flight can be downloaded from pilots other instrument but must have G-record.

Schedule for emergency procedure

Land by time +5 min: pilot or team leader/driver calls /sms's HQ to report back

Land by time +15 min: if no report back is received HQ will call pilot or team leader/driver

Land by time +30 min: If pilot is lost the competition director will use his best judgment to decide whether a search operation will begin. The Meet director has to make the final decision if activating Search & rescue. Cost for rescue actions has to be paid by the pilot.

 

Local rules

In the air, around the takeoff, local regulations are applied. Check www.clubpenon.org

Takeoff will not be closed and used just for competitors in case there is enough space for pilots to takeoff.

Penalties

Interchanging the Live trackers

Changing live trackers during competition is prohibited and will be sanctioned with disqualification.

Breaking the airspace

Breaking the airspace pilot will score you ZERO for the day and in case of report organization will inform local authorities who made the airspace breach.

Forbidden landings

There are forbidden landings in the area. Pilot landing there will score ZERO for the day.

Aggressive flying

First sanction is a warning. Second breach of rules is disqualification of pilot.

Cloud flying

If a pilot is caught cloud flying without showing his intention to lose gained advantage he will score ZERO for the day. Second time he will be disqualified.

If you see someone cloud flying please take a picture with his glider number if you can.

Damage on the glider

Any big damage on the glider must be reported to MD. If the pilot wants to change the glider due to damage and the glider can’t be repaired than the rule of glider change will be applied but without penalty.

Changing the glider during the competition

Changing the glider during the competition is permitted but has a penalty. The pilot stepping down the class will maintain scoring factors of the previous class. If the pilot steps up the scoring factor will step up also for all the days flown already.

Changing the team pilot

You can change the team pilot in case he is unable to fly due to sickness or injury but the replacement pilot must be registered as reserve pilot on the day of the registration or online form.

External help

The pilots can’t fly with the external help of non competing pilots

Risks

All pilots must sign an indemnity & with this they agree that they are informed of, and fully understand the risks involved in competition flying: e.g. factors leading to a crash either during training sessions or the actual competition, that the long XC flights are often connected with increased risks, in particular that they may have to push themselves to their own physical and mental limits due to stress or fatigue. They agree that not all sequences of events are predictable or controllable, and therefore may not be avoidable or averted through preventative safety measures.

Risk taking

Pilots must judge for themselves their state of mind, fatigue or lack of experience. As XC flights demand long hours in the air, pilot must be aware of risk due to long flying hours.

Personal Liability

Pilots agree that they may be liable for all damages to persons or to property, incurred to third parties through their flying activities. Pilots agree to pay for all costs of search & rescue actions that have been activated with the purpose of rescuing them. All pilots fly at their own responsibility. All pilots accept without restriction to hold the organizers, its bodies and members harmless & waive all claims to compensation.

Be aware

  • Always keep in mind, that you fly at your own risk & are responsible for your safety and your retrieve, like if you would be XC-flying by yourself.
  • Team members are responsible for each other & have to decide upon rescue actions in case of an accident or missing pilot.
  • Since the competition area is large and it is not possible to have radio contact with all pilots so if you feel the conditions are not good, please go to land! 

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